Privacy Policy

1. Scope and Controller Information

This Privacy Policy describes how This Week in AI ("we," "our," "us") collects, uses, stores, and shares personal data when you use our website, cohort programs, workshops, events, community channels, and related services (collectively, the "Services").

We act as the data fiduciary/controller for personal data processed through the Services. For data protection and privacy-related queries, contact us at hello@thisweekinai.club.

2. Personal Data We Collect

Depending on your interaction with us, we may collect:

• Identity data (name, profile details, organization, designation)
• Contact data (email address, phone number, communication preferences)
• Transaction data (payment reference, billing details, course enrollment details, invoices)
• Technical data (IP address, device/browser type, operating system, logs, cookie identifiers)
• Usage data (pages visited, session activity, cohort participation, event attendance)
• Communications data (support requests, survey responses, feedback, chat interactions)

We generally do not intentionally collect sensitive personal data unless it is necessary for specific requests (for example, accommodation requests during an event), and only with appropriate safeguards.

3. Sources of Data

We collect data directly from you and indirectly from:

• Payment processors and banking/payment gateway partners
• Analytics and cloud service providers
• Event/community platforms used to deliver Services
• Public sources such as professional social profiles, where relevant to business communications

4. Purposes and Legal Basis of Processing

We process personal data to:

• Provide, manage, and improve the Services
• Process registrations, enrollments, and payments
• Send transactional and service-related communications
• Offer program updates, newsletters, and marketing (where permitted)
• Maintain platform security, monitor misuse, and prevent fraud
• Comply with legal obligations, tax, and accounting requirements
• Enforce our Terms of Service and resolve disputes

Where required by applicable law, we rely on your consent. In other cases, we process data for legitimate uses including contract performance, legal compliance, fraud prevention, and service security.

5. Cookies and Similar Technologies

We use cookies, local storage, pixels, and similar technologies for essential functionality, analytics, performance optimization, and communication preferences.

You may manage cookie settings through your browser. Disabling certain cookies may affect website functionality.

6. Sharing and Disclosure

We may share personal data with:

• Vendors and service providers (hosting, analytics, communication tools, payment gateways, CRM, support systems)
• Professional advisors (legal, accounting, compliance)
• Government, regulators, law enforcement, or courts when legally required
• Successor entities in case of merger, acquisition, restructuring, or asset transfer

We do not sell personal data for monetary consideration. Where third-party processors are engaged, we require them to protect data appropriately.

7. Cross-Border Data Transfers

Our vendors and systems may process data outside India. When cross-border transfers occur, we implement reasonable contractual and organizational safeguards, subject to applicable Indian law.

8. Data Retention

We retain personal data only as long as needed for the purposes described in this Policy, including legal, accounting, tax, audit, fraud prevention, and dispute-resolution requirements.

Retention periods vary by data type. We may retain aggregated or anonymized information for analytics and service improvement.

9. Your Privacy Rights

Subject to applicable law, including the Digital Personal Data Protection Act, 2023 and related rules as implemented, you may have rights to:

• Request access to a summary of personal data we hold about you
• Request correction, completion, or updating of personal data
• Request deletion of personal data, subject to legal exceptions
• Withdraw consent for processing where consent is the legal basis
• Raise a grievance regarding handling of your personal data

To exercise rights, contact us at hello@thisweekinai.club. We may verify your identity before processing the request.

10. Security Measures

We implement reasonable technical and organizational safeguards designed to protect personal data against unauthorized access, loss, misuse, and alteration. No system is completely secure, and we cannot guarantee absolute security.

11. Children's Privacy

Our Services are intended for individuals who can legally contract under applicable law. We do not knowingly collect personal data from children where parental consent is required by law. If you believe a child has provided data improperly, contact us for deletion.

12. Grievance Redressal

If you have concerns about privacy or data processing, please write to: hello@thisweekinai.club.

Please include your name, contact information, and details of your concern. We will review and respond within a reasonable period as required by applicable law.

13. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our services, practices, or legal obligations. The revised version will be posted on this page with an updated "Last Updated" date.